Second and Final Call for Nominations for Unfilled Seats on AASUA Council in Fall By-Elections
This is the second and final call for nominations for representatives to fill seats on AASUA Council not filled in the spring 2016-17 general elections. Nominations will close at 12:00 noon on 20 October 2016. Seats unfilled after this by-election shall remain unfilled until the next general election. These seats include a member-at-large seat and various constituency group seats as follows:
The Council representatives (including members-at-large) will be elected for a partial one-year term beginning 3 November 2016 to 30 June 2017. The subsequent approval of Directors will take place at a 17 November 2016 meeting of Council under the requirements set out in the Bylaws.
The Nominating Committee invites further nominations for representatives to AASUA Council. The following table provides (as required under bylaw clause 10.4.1) the list of names of candidates who responded to the first call, the number of seats available for each constituency group, and for the Academic Faculty, the number of seats per Faculty as follows:
BACKGROUND & ELIGIBILITY REQUIREMENTS
As a corporation under the Post-Secondary Learning Act (PSLA), the business and affairs of AASUA is managed by an executive (Council), the members of which shall be elected by the academic staff members. Council has the authority to enact resolutions consistent with the bylaws.
Members qualify for candidacy for a member-at large position if:
➢ They have three or more years of cumulative service on Council; or
➢ They have served as an Officer of the Association.
Members qualify for candidacy for a constituency group seat where their contract is governed by the collective agreement for that category of employee. For academic faculty, members must belong to the Faculty for which there is an unfilled seat.
Under clause 6.1 of the Bylaws each Faculty at the University of Alberta is entitled to have a minimum representative to AASUA Council. Only faculty members from a Faculty with one or more unfilled seats may contest the unfilled seats for that Faculty.
The Nominating Committee urges each Faculty that has not yet filled its minimum seat on AASUA Council to stand at least one candidate to fill the Fall by-elections.
While representatives are elected from the Association’s seven constituency groups and Council’s constituency committees work to bring forward to Council constituency group issues and proposals for action on the part of the Association, Councillors are expected to work for the best interests of the Association as a whole.
Council meets once a month from September to June on a Thursday afternoon, from 2 pm to 5 pm.
Councillors are also encouraged to attend the meetings of their constituency group committee as called by the elected Chair of the constituency committee.
Nominees are strongly encouraged to visit the Association’s 2016 Fall By-Elections webpage where you can review the Rules for Fall 2016 By-Elections and articles 5 through 10 of the Associations Bylaws regarding Council’s authority and powers, membership and voting, and the election and nomination process.
The second and final call for nominations for the 2016 election of Representatives to serve on AASUA Council will close at 12:00 noon on 20 October 2016.
NOMINEE CRITERIA FOR COUNCILLORS
To be eligible for election to AASUA Council, nominees must submit:
• Completed nomination form
• A brief ‘Bio’ and Vision Statement document setting out the candidate’s biographical details and a statement of vision for the position for which s/he is a candidate in about 300 words. The document should be submitted both as a Word doc and a PDF file in Times New Roman 12-point font with the completed nomination form.
Where the number of candidates from a constituency group or a Faculty is less than or the same as the number of unfilled seats for the constituency group or Faculty, the candidate(s) will be declared acclaimed to seats.
The Nominating Committee process is outlined in Article 10 of the Association’s Bylaws.
The Nominating Committee, which carries out the nomination process on behalf of the Council, consists of four individuals-three members of Council and the immediate Past President, who serves as non-voting Chair.
Academic staff members who submit the nominee criteria by noon on 20 October 2016 will go forward as candidates for the Fall 2016 By-Elections.
The Nominating Committee shall determine whether a nominee has met the nominee criteria. Prospective candidates may contact the Nominating Committee Chair as follows:
Dr. Heather Bruce, Chair of the Nominating Committee
ELECTRONIC BALLOTING PERIOD
Where there are more candidates for a constituency group or Faculty’s unfilled seats on Council than seats, members of the Association will vote for representatives to fill the seats on Council unfilled in the 2016 spring elections in a by-election electronic ballot open to voting by members at noon on 27 October 2016 and closing at noon on 2 November 2016.
RULES for FALL 2016 BY-ELECTIONS
The Policy & Procedures document by which elections are to be conducted is available here.
KEY DATES FOR THE FALL BY-ELECTIONS
NOMINATION FORMS and CANDIDATES’ BIO & VISION STATEMENTS
MUST BE SENT FOR THE ATTENTION OF:
Dr. Heather Bruce, Chair of the Nominating Committee
c/o Roxanne Rowe, Associate Director, Operations
1901 College Plaza
University of Alberta
Edmonton, Alberta T6G 2C8
And received BY noon on 20 October 2016